Import Export Documentation

What Will You Learn?

• Module 1.Introduction to Import-Export Documentation
• Trade Basics, role of documentation, Incoterms, customs authorities
• Module 2. Pre-Shipment Planning
• Market Research: Identify target export markets and regulations.
• Supplier & Buyer Coordination: Ensure the buyer agrees on terms, pricing, and payment methods.
• Compliance & Certifications: Verify international trade laws, customs regulations, and necessary export certifications.
• Module 3. Export Documentation
• Export License & Permits: Obtain necessary approvals.
• Commercial Invoice & Packing List: Provide item details, weight, pricing, and shipping terms.
• Bill of Lading (B/L) or Airway Bill (AWB): Issued by the carrier for goods transport.
• Certificate of Origin: Confirms the source country.
• Insurance Certificate: Covers risks in transit.
• Customs Declaration & Export Clearance: Ensure compliance with local and international requirements.
• Module 4.  Import Documentation
• Bill of Entry, Purchase Order, Delivery Note, Import Licenses, Customs Duty Assessment
• Module 5. Packaging & Labeling
• Proper Packaging: Protect goods from damage during transport.
• Regulatory Labeling: Meet destination country standards for barcodes, instructions, and handling warnings.
• Module 6. Regulatory Compliance – WTO rules, DGFT requirements, export-import control
• Module 7. Digitization & Systems – E-SANCHIT, ICEGATE, WMS/ERP/TMS systems, validation and traceability
• Module 8. Logistics & Transportation
• Mode Selection: Choose between sea, air, rail, or road transport based on cost and urgency.
• Freight Booking: Reserve space with a reliable logistics provider.
• Handling & Warehousing: Manage storage before shipment.
• Module 9. Customs & Clearance
• Export Duties & Taxes: Pay any applicable fees.
• Inspection & Verification: Customs authorities check goods for compliance.
• Customs Release: Goods are cleared for export.
• Module 10. Shipment Tracking & Delivery
• Cargo Tracking: Monitor location via the freight forwarder.
• Port Handling & Final Transit: Manage unloading and delivery to the consignee.
• Buyer Confirmation: Ensure safe receipt and resolve any discrepancies.
• Module 11. Post-Shipment Documentation & Payment
• Final Payment Settlement: Ensure the buyer fulfills payment obligations.
• Regulatory Filing: Maintain records for future audits and compliance checks.
• Module 12.Audit & Error Management – Version Control, Common errors, audit trails, corrective workflows
• Module 13.Sustainability in Documentation – Paperless trade, green logistics records, carbon-neutral declarations
• Module 14.Case Studies & Tools – Export to EU, import from ASEAN, checklist templates, flowchart drills
• Module 15.Capstone Project – Mock documentation package with error resolution, regulatory mapping, digital workflow
• Module 16. Container types, size, specifications, calculation CBM   
• Module 17. Incoterms with Example and Full Explaination                               
• Module 18. Import Export Trade Abbreviations                                                 
• Module 19. How to Obtain various Certificate, registration                              
• Module 20. KYC Documents – Requirement for Indian Customs                     
• Module 21. AD Code Registration – Requirement for Indian Customs